Privacy Policy


Falcon Spartak Gymnastics is a privacy conscious organisation and this Privacy and Data Protection Statement follows guidelines set out in order to comply with both the Data Protection Act, 1998 and the new General Data Protection Regulations (GDPR), 2018.

The Data Protection Act 1998 and GDPR, 2018

The Data Protection Act 1998 set rules for processing personal information and applies to structured paper records as well as data held on computers. With the Freedom of Information Act 2000 which came into force on 1 January 2005, the provisions of the Data Protection Act 1998 will apply to all records, including those structured other than by reference to the data subject, as well as completely unstructured files.

How does Falcon Spartak collect data?

There are several means by which Falcon Spartak collects personally identifiable data, for example:

  • ·        Through completion of a Falcon Spartak membership application form
  • ·        Acceptance for inclusion on a mailing list or database
  • ·        By signing up for a Falcon Spartak competition or competition representing Falcon Spartak
  • ·        By entering into email or telephone correspondence with a committee member of Falcon Spartak

All personally identifiable information provided to Falcon Spartak is processed in accordance with the principles of the Data Protection Act 1998 and complies with GDPR.

Purposes for Holding Data

Falcon Spartak holds the details provided by you for the following purposes:

  • To facilitate the administration of your membership
  • To respond to any enquiries you may make
  • To contact you about news, events, competition, offers and opportunities available to members, either by email or by communication on our website or on our Facebook page
  • To administer any events in which you participate or may wish to participate and to deal with any matters involving you
  • Some information about gymnasts contain personal, health related information which is essential for safety purposes      
  • To create anonymised aggregated information about our members to enable us to secure funding for projects

Falcon Spartak’s Use and Storage of Data

The Data Protection Act states that those who record and process personal information must be open about how the information is used and must follow the eight principles of ‘good information handling’.  By law, data controllers, including Falcon Spartak Gymnastics,  have to keep to these principles.

These principles state that data must be:

  • ·        Fairly and lawfully processed
  • ·        Processed for limited purposes
  • ·        Adequate, relevant and not excessive
  • ·        Accurate
  • ·        Not kept for longer than is necessary
  • ·        Processed in line with your rights
  • ·        Secure
  • ·        Not transferred outside the European Economic Area unless that country provides a adequate level of protection

Who has access to your information?

Access to your personal information is strictly limited to Falcon Spartak committee members who fulfill the administrative functions as outlined above. This may include the Chair, Secretary, Treasurer and the Data Controller.

If you book to participate in an event or competition, some of your details may be shared with those running the event.   This will not happen without your prior knowledge and written permission.

Is information passed to third parties?

Falcon Spartak membership data may be held on an online database to facilitate the sending of newsletters/Club related information by email.

Falcon Spartak does not collect or compile personally identifying information for dissemination or sale to external parties for marketing purposes nor does it host mailings on behalf of third parties.

Finding out what information we hold about you

Falcon Spartak endeavours to be as open as it can be in terms of giving people access to their personal information. You can find out if we hold any personal information about you by making a ‘Subject Access Request’ under the Data Protection Act 1998. Make your request, in writing, to the Data Controller at

Your request should include details and provide documented evidence of who you are (e.g. driving licence, passport, birth certificate)or handed personally to the Senior Coach or the Data Officer.   Where the request relates to a child (ie a young person under the age of 16 years) please do not send the request with the child but hand it in yourself. You should also provide as much detail as possible regarding the information you wish to access (e.g. where and by whom information is believed to be held, specific details of information required etc).

You are not required to state WHY you wish to access the information but you should include any details which will help us locate and retrieve the information.

If we do hold information about you we will:

  • ·        give you a description of it
  • ·        tell you why we are holding it
  • ·        tell you who it could be disclosed to
  • ·        let you have a copy of the information in an intelligible form

All efforts will be made to provide you with a response within one month. In any event, you will receive all the information that has been located and can be released within one month and an explanation for any information that cannot be provided at that time.

Use of the Falcon Spartak website

Public browsing of the Falcon Spartak website does not result in the capture of any personal information. We do not use cookies for collecting user information and the only information we do collect is that required for system administration of our web server such as your IP address. 

Our Facebook page is only amended by one nominated person.    Any information about individual gymnasts or groups of gymnasts, including photographs, will only be posted with your written permission first.

Your acceptance of these terms

If these Terms and Conditions are not accepted in full, you do not have permission to access the contents of this website and therefore should cease using this website immediately.

If you would like any further information about anything on this page, please contact:

Data Controller: 



This page was reviewed in May 2018 and is due for review again in May 2021.